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Health Records & the use of IT

Interoperable Records

Electronic Transfer of Patient Records (GP2GP)

NHS England requires all practices to utilise the electronic transfer of patient records between practices when a patient registers or de-registers (this does not apply to patients who register on a temporary basis).  This electronic transfer of records is known as GP2GP.

The practice uses the GP2GP facility for the transfers of patient records unless the receiving practice's computer system does not allow or provide such transfers. The practice clinical system is, therefore, fully compliant with GP2GP.


Summary Care Records (SCR)

GP practices are required to provide an automated upload of any changes to a patient's summary information, at least once every working day, to the Summary Care Record (SCR) and should have these requirements in place as soon as possible after 1 April 2014 and must, by 30 September 2014, publicise its plans by way of a Statement of Intent to achieve this requirement by 31 March 2015.

The requirement is on the basis of the current definition of the SCR, i.e. the core SCR record contains medications, allergies and adverse reactions and uploaded on the basis of implied patient consent.

Additional information can only be uploaded with explicit patient consent and should be information required to support patient care in an emergency or urgent situation.

The SCR should only be viewed in emergency or urgent care settings with the explicit consent of the patient unless the patient is unable to give their consent (for example if they are unconscious).


This practice is fully compliant with the requirements to upload any changes to a patient’s summary information at least once every working day to the Summary Care Record.


Patient Access to their GP Record Online

From April 2014 GP practices are required to promote and offer the facility for patients to view online, export or print any summary information from their records i.e. medications, allergies, adverse reactions and any additional information agreed between the GP and patient.

Practices are also required by 31st March 2016 to promote and offer online access to the detailed coded record.

The practice uses a clinical system that integrates with Patient Access, a secure online portal which provides patients with the ability to access  their GP record online.  The practice promotes and offers this system to patients for appointment booking, medication records and to view, export or print summary information from their records.

The practice promotes Patient Access to view detailed coded records.

More information:

Registering For Patient Access

Please also see, ‘How We Use Your Information’

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